CIRCULARS OF INSTRUCTION,

ON SUBJECTS OF INTEREST TO

MANAGERS OF NATIONAL BANKS,

ISSUED BY THE

SECRETARY OF THE TREASURY.

Circular instructions, of January 21, 1874, concerning the proper disposition of certificates of deposit.

1. The originals of certificates of deposit for all public moneys, except as stated in paragraph 2, should be forwarded to the Secretary of the Treasury by the depositors immediately upon their issue, and it should be seen that the amounts are

correct.

2. Exceptions: Originals of certificates issued to disbursing officers for funds deposited to their official credit, and subject to the payment of their checks, should be retained by them.

Those issued for the transfer of funds from one Government Depository to another, and on account of fractional currency, should be forwarded to the Treasurer of the United States.*

Those issued for the deposit of moneys pertaining to the Post Office Department should be forwarded to the Third Assistant Postmaster General.

3. Those in favor of Customs Officers where Naval Officers are located, should be issued in triplicate, the duplicates transmitted to the Naval Officer, and the triplicates retained by the depositors. Those in favor of Customs Officers at other ports

*A subsequent circular provides that original certificates of deposit issued on account of the five per cent. National Bank Redemption Fund, should also be forwarded to the Treasurer.

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should be issued in duplicate, and the duplicates retained by the depositors.

4. Those in favor of Collectors of Internal Revenue, or of other persons, on account of internal revenue collections, internal revenue stamps, or repayments of disbursing funds, should be issued in triplicate, the duplicates transmitted to the Commissioner of Internal Revenue, and the triplicates retained by the depositors.

5. Those in favor of the Secretary of the Treasury, in cases of moneys accruing to the United States from violations of the internal revenue and direct tax laws, should be issued in triplicate, the duplicates forwarded to the Commissioner of Internal Revenue, and the triplicates retained by the depositors.

In all other cases, both originals and duplicates should be forwarded to the Secretary of the Treasury, and the triplicates retained by the depositors.

6. Those issued on account of patent fees should be in triplicate, the duplicates transmitted to the Commissioner of Patents, and the triplicates retained by thedepositors.

7. Those issued on account of surveys of public lands should be in triplicate, the duplicates forwarded to the General Land Office direct, or through the local land office or Surveyor General's Office, and the triplicates retained by the depositors.

8. Those in favor of Receivers of Public Moneys on account of sales of public lands, &c., should be isssued in duplicate; the duplicates to be retained by the depositors.

9. Those issued to military or naval officers, either on account of repayments, sales of public property, or otherwise, should be in duplicate, and the duplicates retained by the depositors.

10. Those issued on account of semi-annual duty should be in triplicate; the duplicates transmitted to the Treasurer of the United States, and the triplicates retained by the depos itors.

11. Those issued to judicial officers, district attorneys, marshals, clerks of courts, &c., should be in duplicate, and the duplicates retained by the depositors.

12. Those issued on account of coupons missing from bonds forwarded for redemption, or otherwise, should be in triplicate; the originals and duplicates forwarded to the Secretary of the Treasury, and the triplicates retained by the depositors.

13. Those issued on account of subscriptions to any loan, repayments of interest on the public debt, civil repayments, except as herein before otherwise provided for, consular fees, miscellaneous and other receipts, should be in duplicate, and the duplicates retained by the depositors.

14. Certificates of deposit are not required to be filed with accounts rendered by Government officers to the accounting officers of the Treasury Department, and so filing them does not secure to such officers proper credits in their accounts, which are only given upon warrants issued by the Secretary of the Treasury, based upon the original certificates of deposit.

In taking credit in their accounts current, however, for deposits made, officers should state specifically the date of the deposit, and the designation and location of the depository, as well as the source, &c.

Original certificates of deposit in favor of military, naval, and other officers, which are required to be recorded in the bureaus of other executive departments, will be duly forwarded to the head of the department to which the deposits respectively pertain for designation of the proper appropriation, &c.

Regulations for the deposit of public moneys.

COLLECTIONS.

Collectors and Surveyors of Customs, Collectors of Internal Revenue, and Receivers of Public Moneys where there is an Assistant Treasurer or Designated Depositary, must deposit their receipts at the close of each day. Officers at such a distance from a depository that daily deposits are impracticable, must forward their receipts as often as they amount to $1,000, and at the end of each month, without regard to the amount accumulated.

Collections must be deposited to the credit of the Treasurer of the United States, except moneys received by Collectors of Internal Revenue from sales under section 3460, Revised Statutes of the United States, or from offers of compromise, when received prior to the acceptance of the offer, which must be deposited to the credit of the Secretary of the Treasury.

Receipts of coin must not in any case be deposited in a National-Bank Depositary.

District Attorneys, Marshals, and Clerks of Courts who re

ceive money accruing to the United States will deposit it in accordance with the foregoing paragraphs, except money accruing from customs and internal revenue cases, which should be paid to the Collector or Surveyor of Customs, or Collector of Internal Revenue of the district in which the case, arose and money accruing from Post Office suits which should be deposited to the Treasurer's credit for the use of the Post Office Department.

Deputy Collectors and Agents should deposit directly with a Depositary in the name of their principals, and take certificates of deposit in the names of the officers for whom they are acting.

DISBURSING FUNDS.

All moneys received by any Government officer or agent from the Treasury for disbursement, or coming into his hands, must be deposited to his official credit, and drawn upon only in his official capacity.

Deposits of such moneys may be made with the Treasurer, an Assistant Treasurer, or any Designated Depositary of the United States specially authorized by the Secretary of the Treasury, under section 5153, Revised Statutes of the United States, and not otherwise.

In case special authority has not been given to a convenient. Depositary, application should be made to the Secretary of the Treasury therefor.

CERTIFICATES OF DEPOSIT.

For instructions concerning the issue and disposition of certificates of deposit for public moneys, see circular of January 21, 1874, immediately preceding this.

RECEIPTS.

Those given to District Attorneys, Marshals, or Clerks for moneys paid by them to Collectors or Surveyors of Customs should be sent to the Solicitor of the Treasury, and similar receipts from Collectors of Internal Revenue should be sent to the Commissioner of Internal Revenue.

Those given to officers, for deposits of disbursing funds to their own credit, should be retained by them.

Reference is made to sections 3216, 3218, 3617, 3620, 3621, 3625, and 5481 to 5505, inclusive, Revised Statutes of the United States.

Circular relative to the purchase, exchange, and redemption of United States minor coins.

The minor coins of the United States are established by section 3515, Revised Statutes of the United States, as follows: A five-cent piece, a three-cent piece, and a one-cent piece.

PURCHASE OF MINOR COINS.

Minor coins will be issued to those desiring to purchase them in exchange, at par, for lawful money of the United States, in sums of $20, or multiples thereof.

Application must be made to the Superintendent of the Mint at Philadelphia, Pennsylvania, accompanied by the necessary funds, on receipt of which, or as soon thereafter as practicable, minor coins will be forwarded, at the cost of the Mint, to any of the principal cities or towns of the United States as desired.

Remittances may be made in post-office money orders or sight drafts to the order of the Superintendent, payable in Philadelphia or New York.

Applicants for minor coins must state particularly the denomination required, and write plainly the address to which the coins are to be forwarded.

The Treasurer, or any Assistant Treasurer, is authorized to pay out for legal-tender notes minor coins in his hands not needed for the current business of his office.

EXCHANGE OF MINOR COINS.

Persons holding large copper cents issued prior to 1857, nickel-copper cents issued from 1857 to 1864, bronze cents issued from 1864 to 1873, bronze two-cent pieces, coppernickel three and five-cent pieces, who desire to exchange them for the minor coins issued under existing law, as described above, may present or forward the same to the Superintendent of the Mint at Philadelphia, Pa., in packages of $20, or multiples thereof, assorted by the denominations and issues above specified.

Each package must be accompanied by a list setting forth the aggregate amount of its contents, the amount of each denomination and issue, the name and post-office address of